Cancellation of Classes – Policy BRD(23) 14-0

Please see www.cariboo.bc.ca/policy/index.html for the latest policy and regulations.

Policy

1. The Board of Governors believes that the instructional process is extremely important and views the unnecessary cancellation of classes as a very serious matter. In general, no cancellation of classes or any scheduled instructional activity should occur unless covered by relevant clauses in the current collective agreement or by policy governing leave. The only exceptions are where circumstances beyond the control of an Instructor make it imperative that such a scheduled instructional activity be cancelled.
2. If an Instructor must cancel any scheduled instructional activity (e.g. class, lecture, seminar, lab, etc.) these steps will be followed in all cases:
   1. The Instructor will notify the relevant department Chairperson as soon as it becomes apparent he or she must cancel the scheduled instructional activity. Notification may be done in person or by telephone. Where the Chairperson is not immediately available, a message for the Chairperson left with the department secretary will be considered acceptable notice.
   2. Having notified the department Chairperson verbally, the Instructor will complete a class cancellation report within 24 hours of cancellation or return to work (whichever comes first) and forward it to the Chairperson who will send copies to the division Director and the Vice President.

Division Directors will keep a file of all such notifications and forward a report on them once each semester to the Vice President.

Regulations

If an instructor must cancel any scheduled instructional activity (e.g. class, lecture, seminar, lab, etc.) these steps will be followed in all cases:

1. The instructor will notify the relevant department Chairperson and/or secretary or designate as soon as it becomes apparent he or she must cancel the scheduled instructional activity. Notification may be done in person or by telephone or e-mail. Where the Chairperson is not immediately available, a message for the Chairperson left with the department secretary or designate will be considered acceptable notice.
2. Students should be notified of the class cancellation.

Having notified the department Chairperson verbally, the instructor will complete a class cancellation report within 24 hours of cancellation or return to work (whichever comes first) and forward it to the Chairperson who will send a copy to the Dean.